SOUTHERN CALIFORNIA GAS COMPANY
JOB PROFILE
Job Title: Administrative clerk
Department: Transmission/Storage Operations:
Location: Various
Grade: 4
Reports to: Data Distribution Supervisor
Class Code: 017370
THIS PROFILE DOES NOT ATTEMPT TO LIST ALL OF THE DUTIES THAT ARE OR MAY BE PERFORMED IN THIS CLASSIFICATION.
Overview
Acts in a lead capacity in monitoring and controlling maintenance on computers and peripheral equipment in the Computer Operations section of Information Systems.
Essential Duties and Responsibilities
- Performs duties within Company guidelines and established safety procedures
- Performs office duties under general supervision within established department guidelines and priorities; Plans or schedules own work.
- May provide work direction for clerical group; May train others; Assists on special projects
- Does typing, word processing to generate letters, memoranda, forms, complex reports, maintenance agreement, etc.; Operates computer and peripheral equipment (e.g., data base, graphics, creates detailed spreadsheets using original formulas, etc.)
- Maintains information, procedures, codes, reference manuals, books, etc.
- Reviews written material for accuracy and completeness; Checks calculations for accuracy; Reconciles report data; Maintains accounting ledgers, petty cash funds, inventory, etc.
- Uses basic mathematics in processing time sheets, payroll, cashiering, budget expense records, etc. Orders supplies; Reconciles bills, monthly cost reports, purchase orders, etc.
- Prepares financial or numerical reports; Updates master records; Operates calculator, copier, fax machine.
- Answers incoming telephone Calls.
- Performs various other equivalent and lower-grade functions.
Contacts
Regular contact with a diverse group of external callers and visitors e.g.; UEG Managers, Performance Engineers, Producers, Sales Representatives and Staff Personnel; Internal contacts at all levels of the Company
Minimum Qualifications
Qualified typist; Proficiency in word processing and spreadsheet applications; Strong public contact; Effective oral and written communications; Working knowledge of the following applications: Mainframe; M&R Records System (MARS); Transmission Files and Information System (TFIS); Basic math; Valid California driver’s license. Ability to handle multiple demands, activities, projects and meet deadlines.
Must pass a pre qualification examination.
Desired Qualifications
Recent experience with MARS and TFIS; Advance spreadsheet applications.
Physical Demands
Light - Frequent lifting and/or carrying of objects weighting up to 10 pounds with lifting up to approximately 20 pounds, as required. Even though the weight lifted may be only a negligible amount, a job in this category requires walking or standing to a significant degree, or may involve sitting most of the time with a degree of pushing and pulling of arm and/or leg controls.
Environmental Conditions
Normal office environment; Occasional trips to field to conduct audits and receive training.
Equipment
Personal computer/peripheral equipment, typewriter, calculator/adding machine, copier/fax, radio communication equipment.
Represented Yes No Both x
Safety Sensitive Job
Yes
No
Both
x
[12/31/97]